COVID SAFETY
• Please do not attend events if you have a fever or symptoms of respiratory infection (fever, cough, sore throat, shortness of breath) or have been in close contact with a confirmed case of COVID-19: (coronavirus) in the last 14 days. If you develop symptoms during the event please report to COVID Safety Officer (in yellow vest) and seek medical attention as advised by DHHS.
* Please ensure you check in using the QR Code provided at each comp/event
* Face masks to be worn by all officials, competitors and guardians at any time distancing of 1.5m is unable to be achieved
• Please arrive 20 min prior to your heat
• Competitors must put their own rash shirts into a wetsuit bucket of water and detergent, rinse it out in a separate bucket and hang them
• Hand sanitizer units will be provided at the event site, please ensure you maintain good hand hygiene
• Limited access to official marquee. (Max 5 people) 3 Judges, Commentator & Comp Director only. When social distancing (>1.5 metres) can not be achieved masks must be worn.
* It is the responsibility of all officials to complete the COVID 19 Infection Control short course which can be found at
https://www.health.gov.au/resources/apps-and-tools/covid-19-infection-control-training
*Judging iPads to be sanitised/cleaned after each use - i.e. when a new judge commences. Where paper based judging is used all judges to be issued with their own pen/pencil.
Please see below the Covid Safe Event Checklist for the Round 1 of the Aggregate Series
To be completed for Tier 3 events |
COMPLETE THE ENTIRE FORM – ALL FIELDS ARE MANDATORY
ENSURE THE EVENT DETAILS MATCH THE DETAILS ON THE REGISTRATION FORM
Event details
Event name: Point Lonsdale Boardriders Club Aggregate Round 1 _____________________________________
Date of event: 13th & 14th February _____________________________________
Event commencement
and completion time: Commence 7am- 5pm bith days _____________________________________
Event location (address):Point Lonsdale Back Beach & Front Beach _____________________________________
_____________________________________
Contact person: Max Lazarus & Jackson Wylie _____________________________________
Phone: 0429013108 _____________________________________
Email: lonnyboardriders@gmail.com _____________________________________
Date prepared: 2nd February 2021 _____________________________________
Signature: _____________________________________
Oversight and administration |
Implemented |
Not applicable |
Please answer every row either as ‘Implemented’ or ‘Not applicable’ with an ‘x’ |
|
x |
Before the event |
||
Check the Victorian Government’s coronavirus website (https://www.coronavirus.vic.gov.au) on legislative requirements and specific restrictions that may apply. |
Y |
|
Identify key workers or volunteers who are responsible for implementing and reviewing the strategies in this COVIDSafe Event Checklist. This must include identifying workers whose role are to ensure that public health measures, such as physical distancing and general COVIDSafe behaviours are adhered to. |
Y |
|
Develop processes and materials to ensure that workers and volunteers attending the event are provided education and guidance on physical distancing, good personal hygiene and staying home from work if feeling unwell. |
Y |
|
When scheduling an event, consider potential for other events in the same local area which may use similar transport options, shared pathways and facilities. |
Y |
|
Event organisers must commit to supporting any public health investigations, and support any required actions requested by public health officials. |
Y |
|
Contingency planning must be documented in the scenario that an event needs to be cancelled, including communicating the cancellation to patrons. |
Y |
|
Tickets should be refundable if a ticketholder is unwell. |
|
NA |
Develop a process to manage an attendee who develops symptoms; this includes:
|
Y |
|
Record keeping requirements (including ticketing) |
||
The event’s record keeping system must:
|
Y |
|
Attendee contact details must be retained for 28 days after the event, after which, information should be destroyed, unless there is another statutory requirement for retention. |
Y |
|
Attendee management |
Implemented |
Not applicable |
General |
||
Prior to the event, event organisers must communicate the following public health messages to attendees:
A reminder of public health measures must be included in the ticketing sales process, visible on the ticket or as an email reminder. |
Y |
|
During the event, regularly to reinforce public health messages – use broadcast messages, signage, and workers/volunteers to communicate this information with attendees. |
Y |
|
Where possible establish multiple zones within your event area to limit interaction between groups of attendees. You may consider assigning dedicated facilities e.g. allocated bathrooms to a specific zone. |
Y |
|
Fixed seated areas (e.g. grandstands) |
||
Ensure seating is clearly labelled to enable seating allocation. Groups who booked tickets together can sit together but they must be spaced at least 1.5m from other groups. |
|
NA |
Where seating is not numbered, clearly mark rows and seats that are to be left vacant. |
|
NA |
Non-fixed seated areas (e.g. grassed areas) |
||
There must be visual cues to facilitate physical distancing, this includes:
|
Y |
|
Bathrooms, retail and food and drink vendor areas |
||
Use visual cues to facilitate physical distancing:
|
|
NA |
Access to and from the venue |
||
Implement strategies to avoid crowding on public transport and at stops/stations. Where feasible, ensure there are adequate parking options for car-based travel. |
|
NA |
Where an event could attract attendees, who do not have a ticket, the organiser must use a gated venue with designated points of entry and exit. |
|
NA |
Establish multiple entry and exit points to avoid queuing and ensure smooth attendee flow into the venue. Where multiple entry and exit points cannot be established, encourage staggered entry/ exit to avoid queuing; this could be done as part of pre-event communication. |
|
NA |
Implement strategies to limit the potential for gathering near the venue or at entrances/exits. Encourage attendees to disperse from the event at its conclusion. |
Y |
|
Environmental and personal hygiene |
Implemented |
Not applicable |
Environmental measures including cleaning |
||
Undertake pre-event cleaning of communal facilities and high touch surfaces. Develop and implement a cleaning schedule to ensure frequent cleaning and disinfection of high touch surfaces and bathroom facilities. |
Y |
|
At minimum, high touch surfaces must be cleaned at least twice per day and between groups in accordance with DHHS’s cleaning and disinfection guidelines. Additional cleaning of visibly soiled surfaces must occur as required. |
Y |
|
Personal hygiene |
||
Establish hygiene stations (with hand sanitiser) at entrances and throughout the venue to encourage hand hygiene of workers and attendees. |
Y |
|
In prominent locations, display posters demonstrating personal hygiene and hand washing practices. |
|
|
Communal facilities to be regularly cleaned |
||
Ensure toilets are in working condition with running water for hand basins, soap and disposable hand towels/dryers. |
Y |
|
Ensure enough toilets are available to avoid queuing. If queuing is likely, organiser must ensure there is physical distancing. |
|
NA |
Designated smoking areas must enable physical distancing of 1.5 meters |
|
NA |
Workers, vendors and contractors |
Implemented |
Not applicable |
Responsibilities |
||
It is the responsibility of the event organiser to ensure that workers, including volunteers, vendors and contractors, understand and comply with COVIDSafe work practices, including training in COVIDSafe behaviours. |
Y |
|
Workers and volunteers should complete the Staff Coronavirus (COVID-19) Health Questionnaire and not attend work when unwell. |
|
NA |
Workers must have access to the appropriate personal protective equipment throughout the event. |
Y |
|
Share COVIDSafe Event Checklist with on-site vendors and contractors. Vendors and contractors should provide their COVIDSafe Plans to the event organiser. |
|
NA |
Food and beverage requirements |
||
Any food and beverage service must align with the Victorian Government’s coronavirus (COVID-19) hospitality guidance and the Restricted Activity Directions. |
|
NA |
Queues at food and beverage vendors should facilitate physical distancing and not cross over with other queues. |
|
NA |
Reduce touch points during food and beverage service, such as using contactless payment methods and ensure service is occurring in well ventilated areas. |
|
NA |
Close communal self-serve and condiment stations. |
|
NA |
Where possible, food and beverages should be sold in packaging to avoid double handling. |
|
NA |
Take-away food and drinks must be consumed in allocated seats or ‘picnic areas’. Food court-style seating is permitted if consistent with the Restricted Activity Directions guidelines. |
|
NA |